Describe the purpose of the rules of etiquette.
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10 golden rules of email etiquette
6) Don’t be a junk e-mailer. Never send messages to broadcast lists of recipients. Many businesses made more enemies than customers by sending unsolicited e-mail advertisements across the Internet. Other don’ts: forwarding chain letters and sending test letters to anyone who hasn’t given their permission.
Use secure alternatives: When sharing sensitive files, I rely on encrypted platforms or file-sharing tools instead of attachments in an email. Email clients often lack the security needed for this type of information.
Email etiquette training is crucial for your employees because it helps them communicate effectively and professionally. It ensures that messages are clear, respectful, and considerate, which can enhance relationships with colleagues, clients, and partners.
Attach files before writing: I add attachments before drafting the email so I don’t forget later. Many email clients now warn you if you mention “attached” but forget to include a file, so I always pay attention to those prompts.
Another tip? Stop using abbreviations commonly used in text messages! While “lol,” “plz,” or “g2g” might be appropriate and understood via text, they can come across as unprofessional or confusing in emails. Instead, stick to full words and proper grammar to maintain clarity and a polished tone.
Your email sign-off is the last thing your recipient sees, so it’s your final chance to leave a positive and professional impression. Over the years, I’ve realized that a thoughtful sign-off can make your email more memorable and set the right tone for future communication.
Rules of meeting etiquette
If something does catch you off guard, don’t panic. Rather than stumbling through a response that makes no sense, let them know that you don’t know the answer at the moment but that you’ll research and get back to them.
Your colleagues don’t need a front-row seat to your laundry pile, half-eaten lunch, or chaotic household. A messy or distracting background can make it hard for others to focus on what you’re saying. If you don’t have a dedicated workspace, choose a simple, clutter-free backdrop or use a professional virtual background.
New individuals who come into the meeting for a particular project should be properly introduced to other colleagues. Individuals who enter new environments might be shy and reserved and do not like to trouble other individuals to introduce themselves.
However, drinking water is acceptable. We all need to hydrate, and sneaking a couple of sips isn’t frowned upon. Coffee is a bit more tricky though. Most people are ok with it, as long as you aren’t running late (check out rule 4!) to get your caffeine fix.
Credibility is the main keyword here. Your points and discussion points are going to be taken more seriously if you are seen and heard clearly. It seems like a small, unimportant thing, but small things can change the view drastically.